Privacy Policy

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SJJ Accountancy

Last updated: 2nd March 2026

SJJ Accountancy is committed to protecting your privacy and safeguarding your personal data. This Privacy Policy explains how we collect, use, store and protect personal data when you visit our website, contact us, or engage our services.

This policy is issued in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

SJJ Accountancy is a sole practitioner bookkeeping and accountancy practice.

Data Controller:
Kirsty Coombes t/a SJJ Accountancy

Contact details:
Email: kirsty@sjjaccountancy.com
Website: www.sjjaccountancy.com

SJJ Accountancy is registered with the Information Commissioner’s Office (ICO).

We may collect and process the following personal data:

a) Website enquiries

When you complete the contact form on our website, we collect:

• Name
   
• Email address
   
• Telephone number (if provided)
   
• Any information you include in your message
   

b) Client data

When you become a client, we may collect:

• Contact details (name, address, email, phone number)
   
• Business details
   
• Financial records and accounting information
   
• Payroll and employee information (where applicable)
   
• Identification documents (to comply with anti-money laundering regulations)
   

c) Technical data

Our website hosting provider may automatically collect limited technical information such as:

• IP address
   
• Browser type
   
• Date and time of access
   

This data is used only for security and website maintenance purposes.

We use personal data to:

• Respond to enquiries submitted through our website
   
• Provide bookkeeping, accounting, VAT and payroll services
   
• Meet legal and regulatory obligations (including HMRC and anti-money laundering requirements)
   
• Maintain internal records
   
• Communicate with clients
   
• Invoice for services and manage payments
   
• Investigate or respond to complaints or professional matters
   

We do not use your data for automated decision-making.

We process personal data under the following lawful bases:

• Contract – where processing is necessary to provide services to you
   
• Legal obligation – where required by law or regulation
   
• Legitimate interests – to run and protect our business, provided your rights do not override those interests
   

Where consent is required, it will be obtained clearly and may be withdrawn at any time.

We may share personal data with:

• HM Revenue & Customs (HMRC)
   
• Payroll providers and pension administrators (where applicable)
   
• Accounting software providers
   
• Banks and financial institutions (where necessary)
   
• Professional advisers or regulators
   
• Our professional body (AAT)
   
• Insurers or legal advisers
   

We will never sell your personal data.

Some service providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place to protect your personal data in line with UK GDPR requirements.

We retain personal data only for as long as necessary:

• Client records are generally retained for 7 years after the end of the business relationship
   
• Payroll and tax records are retained in line with statutory requirements
   
• Website enquiries are retained only as long as needed to respond and follow up
   

Data is securely deleted when no longer required.

You have the right to:

• Access your personal data
   
• Request correction of inaccurate or incomplete data
   
• Request erasure of your data (in certain circumstances)
   
• Restrict processing
   
• Object to processing
   
• Request data portability
   

Requests should be made in writing using the contact details above. We will respond within one month.

Our website uses only essential cookies necessary for the website to function properly. We do not use analytics or advertising cookies.

If you are unhappy with how we handle your personal data, please contact us first so we can address your concerns.

You also have the right to complain to the Information Commissioner’s Office (ICO):
www.ico.org.uk

We may update this Privacy Policy from time to time. Any updates will be published on our website.